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Case Studies

The Digitalseum platform is going to revolutionise the way the museums work

The time of manual recording of museum collections is coming to an end. Soon the museums will be able to digitise their exhibits in a quick and simple manner, as well as to improve their recording and management procedures. All of this is going to become possible thanks to the innovative web platform integrated with a specialist hardware infrastructure, cloud computing and both desktop and mobile applications that we have started working on.

Digitisation and recording of collections – order comes first

The museum collections are very abundant and sometimes they include even several thousand exhibits. Managing such a number of works of art is a challenge – they have to be recorded manually and the order in the storage rooms has to be kept at all times, which is time-consuming and generates costs. I came up with an idea to automate these activities and thus improve the efficiency of museums' work. I have entrusted Programa™ with implementation of the technological part of this idea, says Aleksandra Jutrzenka-Wojakowska, the initiator of Digitalseum.

Within the framework of this project there is going to be created an innovative platform in the form of a web panel with a dedicated website, a desktop application and a mobile application, all of which are intended to enable convenient execution of the exhibit digitisation process. The above-mentioned applications are going to be integrated with cutting-edge photographic and scanning devices, including, among others, devices for making 360-degree photos, 3D object scanners, and RFID label encoders and printers. The integration is going to enable communication between applications and data feed to the platform.

digitalseum platform creadted by programa software house poland


Thanks to integrating multiple applications we are going to obtain synergy that will result in increased efficiency of the exhibit digitisation process. 3D scans and photographs are going to be upload automatically from a PC to the server, making it possible to save time and maintain order in the collections. Additionally, we are also going to implement a function thanks to which the platform will be able to recognise objects with specific features and suggest assigning them to appropriate categories, says Maja Burdajewicz, a project manager at Programa™.

A tool so designed is going to give museums the possibility of recording and managing collections in a systematic manner and increase the efficiency of the whole digitisation process.

Guaranteed safety of museum collections

One of the fundamental tasks performed by museums is taking care of security of exhibits. Because of that, it was important to me that a digitisation centre come to a museum, not the other way around. We have built the platform with particular attention to caring for security, making it possible for the digitisation works to be carried out on the premises of a given establishment storing the collections. Thanks to that, a museum no longer has to focus on planning security while moving the exhibits intended for digitisation, adds Aleksandra Jutrzenka-Wojakowska.

platform for museums digitalseum


Thanks to a clear UI, designed according to the principles of user experience, the digitisation tools are going to be intuitive and easy to handle. This is going to make it possible for the museum employees to digitise the exhibits on their own.

Collaboration between museums and art enthusiasts

An additional function of the platform is comparing, sharing, rental, sale and purchase of exhibits, both by museums and other entities. This is going to improve the exchange between the museums, which, thanks to marking of exhibits, are going to have full knowledge of location of individual items.

Museums will be able to share their scanned collections at a special Digitalseum website and make them publicly available in whole or in part. It is also going to be a virtual market forming connections among museums and other art enthusiasts, who will be able to sell their exhibits or rent items required to organise historical reenactments from a museum, among other things.

virtual market- connections among museums and other art enthusiasts -for selling, exchanging their exhibits or rent items - digitaliseum made by programa software house from poland


The platform is going to be ready in the autumn of 2018. Within the framework of the pilot run, it is going to be implemented and tested in 3 selected museums. The Digitalseum projects has received subsidy from the European Regional Development Fund within the scope of Measure 1.1. Start-Up Platforms for New Ideas, Submeasure 1.1.2 "Development of Start-Ups in Eastern Poland" of the Eastern Poland Operational Programme, 2014-2020.

About Digitalseum:

The aim of the project is to automate and increase efficiency of the museum collection digitisation process, as well as securing and popularising such collections and increasing their availability.  Eventually, the various functions of the platform are going to be used by museums, libraries, reenactment groups and private art collectors. Website:

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